Stages of Development

VocalEyes: Community Organising Process

VocalEyes Community Organising Process - participatory democracy, budgeting and project management

VocalEyes Community Organising Process – participatory democracy, budgeting and project management

10 Steps to Success for Schools

  1. Register, Login and Create Group for your school (from your dashboard) at http://vocaleyes.org.
    Emails us using support@vocaleyes.org or call us on 0800 689 0290 if you need assistance

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  2. BRAND: Update the header image and logo to suit your organisation.
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  3. QUESTIONS: Add the first Topics. These are the questions, challenges & topics for the first conversations with students.
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  4. IDEAS: Add the first ideas in response to these Topics. Rate and comment on each idea to kick-start the conversation.
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  5. KICKSTART: Invite a small group of students to engage in the conversation.
    Register, login, search for the school group, join, rate, comment and add their own ideas.
    You can use this VocalEyes: Pupil Voice lesson plan
    To arrange a VocalEyes representative to deliver this training, ensure https://zoom.us/ is unblocked. See this guide
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  6. TEAM: Identify a small number of students & staff to become the VocalEyes Participation Team. Students should become Group Editors & one staff member should become Group Admins to manage content, group settings and membership. (Click on JOIN OPTIONS beside the group logo).
    See this Lesson Plan as an aid for Participation Teams when presenting to other students in class

    Work with your Participation Team to co-create a plan to engage the wider student community, assign Actions on VocalEyes to specific people, set ourselves some targets and a regular meeting schedule to review progress – say fortnightly.
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  7. TRAIN: Arrange training for the Participation Team (students & staff) with VocalEyes and set up regular ongoing support calls to help you hold a strong and authentic conversation. Email client-support@vocaleyes.org
    See these Stages of Development to understand the different training available.
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  8. ENGAGE: Work with your Participation Team to involve the wider student community by:
    1. Emailing them with instructions on how to join.
    2. Importing all users into your group. See this user import guide.
    3. Embed the VocalEyes widget into your intranet (if you have one). http://downloads.vocaleyes.org (contact your IT Dept to progress this)
    4. Use Newsletters and other media to promote the conversation, topics, ideas and other content
    5. Arranging regular training workshops / group sessions in classes where you discuss the ideas in more depth and also help people register and join the conversation online. Use this lesson plan that can be delivered by the Participation Team
    6. Make presentations in assembly
    7. Ask students to download the VocalEyes mobile appvideo and guide here
    8. Share the mobile app via Social Media – i.e. SnapChat, Fb, Twitter
    9. Integrating participatory democracy into the curriculum, some examples here.
    10. Set targets for your Participation Team – i.e. to engage 100 students within the next 2 weeks
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  9. MEETINGS: Create your Student Council meetings as Events inside your school group. (You will need to turn on the Events module on the Manage Modules page in Group Admin)
    1. Ensure the priorities are printed off before each Student Council meeting and help to inform the meeting agenda.
    2. Log Meeting Notes on the Student Council Events during the meeting.
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  10. ACTION: Log actions, outcomes and create news articles on the platform about good ideas that have turned into action. This will create a positive feedback loop with your members and encourage ongoing engagement.

USEFUL RESOURCES

  1. Presentation – if you need to demonstrate the VocalEyes Democracy initiative to others
  2. Magic Moments – case studies of ideas into action in schools
  3. VocalEyes process – short 30 second animation and infographic
  4. Inspiring ideas – along with their own lesson plans, that have demonstrated proven impact in other schools
  5. Stages of Development – highlighting the different training sessions that are available to support the process
  6. Democracy Day – example of schedule
  7. Pupil Voice – lesson plan and teacher resource
  8. Participation Team – lesson plan for students to take into classes
  9. Leaderboard – for schools participating in Cardiff
  10. Demo group – feel free to have a play!
  11. Participatory Budgeting – example in Pennard Community
  12. International programme – teaching students about the SDGs and then engaging them implementable projects within their school and community via VocalEyes
  13. Competence levels and badges – for students to work through, that map onto the digital and literacy frameworks
  14. Training Webinars – a series of recordings of previous VocalEyes webinars
VocalEyes Democracy Day

VocalEyes Democracy Day

 

10 Steps to Success for New Groups

If you’ve just started a new group on VocalEyes, follow these simple steps to hold a successful conversation.

  1. Identify a small number of people to become the VocalEyes Coordinating Group. They will be Group Editors & Admins to manage content and group settings.

    Arrange training for these people with VocalEyes and set up regular ongoing support calls to help you hold a strong and authentic conversation. Email client-support@vocaleyes.org
    .
  2. Register, Login and Create Group (from your dashboard) at http://vocaleyes.org.
    .
  3. Update the header image and logo to suit your group.
    .
  4. Add the first Topics. These are the questions, challenges & topics for the first conversations.
    .
  5. Add the first ideas in response to these Topics. Rate and comment on each idea.
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  6. Kick-start the conversation. Initially with your Community Organisers and then invite a small group of colleagues to engage in the conversation.Ask people to REGISTER, LOGIN & SEARCH

     for your Group. Then JOIN, RATE, COMMENT and ADD IDEAS of their own.
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  7. Engage a wider audience digitally by:
    1. Emailing them with instructions on how to join.
    2. Importing all users into your group. Send CSV file to support@vocaleyes.org
    3. Embed the VocalEyes widget into you intranet (if you have one). http://downloads.vocaleyes.org
    4. Use Social Media to promote the conversation, topics, ideas and other content
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  8. Engage people face to face by:
    1. Arranging regular group sessions where you discuss the ideas in more depth and also help people register and join the conversation online.
    2. Integrating participatory democracy into the culture and governance of your communities and organisations, some examples here.
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  9. Ensure the priorities are printed off before each council/committee/group meeting and help to inform the meeting agenda. Create the Meetings, set the Agenda & take Notes on the platform.
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  10. Log actions, outcomes and create news articles on the platform about good ideas that have turned into action. This will create a positive feedback loop with your members and encourage ongoing engagement.

Video Tutorial: Key features of the VocalEyes platform

Welcome to this video tutorial, brought to you by VocalEyes, Ideas into Action!

This video will guide you through some of the of the main key features of the VocalEyes platform. These include:

How to view topics
Rating, commenting and replying
How to add your own idea

For more information on VocalEyes and what we can do for you, visit http://about.vocaleyes.org/

VocalEyes Widget Single Sign On (SSO)

VocalEyes provides a seamless Single Sign On integration with your intranet, whether that be Moodle, Sharepoint, Blackboard or any other application.

VocalEyes Widget & SSO

To install the VocalEyes widget the following steps are required:

  1. Install the code for your intranet that will pass the intranet username variable to our widget – https://downloads.vocaleyes.org/
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  2. Configure your widget and enable Single Sign On (SSO) in the “Widget Settings” section in your VocalEyes Group Admin: Group Admin > Widget Settings
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    Note: If you not already a Group Administrator then REGISTER & JOIN at https://vocaleyes.org > SEARCH for you Group > Click JOIN OPTIONS Apply as Group Administrator

Configure Design

Update the colours of the widget to suit your brand.

VocalEyes widget settings

VocalEyes widget settings

Security Options

Connection Type

  • HTTP
  • HTTPS

Single Sign On (SSO)

  • Yes
  • No

Encryption Options

  • Yes
  • No

Examples

VocalEyes widget - Single Sign On (SSO)

VocalEyes widget – Single Sign On (SSO)

Support

Email: support@vocaleyes.org

Call: 0800 689 0290

install

Community & Neighbourhood Planning

community voice

Digital Democracy
VocalEyes is designed to enable digital democracy and make it easier for us to engage as active citizens in decision making and informing policy makers.

Electoral Wards in Wales
Electoral Wards in Wales

Crowdsourcing Projects
In many cases, the best ideas identified via VocalEyes may well need people to make some level of commitment or contribute resources to bring the ideas to fruition. VocalEyes makes it easy to create “Projects” where the necessary resources and commitment can be crowdsourced.

For more information visit our Community Voice website